Service Terms

Purpose of the Service

This workspace is provided as an internal accounting and billing operations tool for authorized company staff. It supports invoice preparation, production data review, customer administration, and operational reporting connected to the invoicing process.

Authorized Use

Use of the application is limited to approved business purposes. Users must only access data, features, and exports that are required for their role and must follow internal authorization and segregation-of-duties rules.

Account Responsibilities

• Keep login credentials confidential and do not share accounts.
• Use strong passwords and complete required security steps such as password changes or two-factor authentication.
• Log out from shared or unattended devices.
• Report suspicious access, incorrect permissions, or unexpected system behavior without delay.

Data Accuracy and Operational Control

Users are responsible for verifying imported source data, invoice values, customer changes, and correction actions before final processing. The application assists operations, but it does not replace required accounting review or management approval.

Records, Auditability, and Monitoring

The system may log sign-in activity, configuration changes, exports, and other operational actions needed for traceability, troubleshooting, compliance, and internal control review. These records may be reviewed by authorized administrators and auditors.

Availability and Change Management

The platform is provided on an internal best-effort basis. Access may be interrupted for maintenance, security updates, infrastructure incidents, or controlled releases. Configuration and feature behavior may change when new internal requirements are approved.

Confidentiality

Information available through the system may include customer details, invoice data, usage information, and internal operational notes. Users must treat this information as confidential and may only disclose it through approved business channels.

Exports and External Handling

Any exported files, downloaded reports, or copied data remain subject to the same confidentiality and retention rules as the data inside the application. Files should only be stored in approved locations and shared with authorized recipients.

Misuse and Policy Violations

Unauthorized access attempts, inappropriate data changes, or use of the application outside approved business purposes may lead to access removal, internal investigation, or additional disciplinary action according to company policy.

Document Status

This text is a temporary baseline for the internal tool and will be replaced or expanded by the responsible management team when the final legal and operational wording is approved.